Do you need an Inbox Detox?

How many unread emails are in your inbox today? How much time will you spend on emails today?

Some people in my network will, I know, have hundreds… possibly even thousands. It gets to a stage when you cannot keep up, nor clear the backlog without serious intervention. Spending hours reading but not actioning…

This becomes such a drain on your productivity. According to a McKinsey Global Institute analysis, on average, 28% of work time is spent on email.

? That’s nearly a third of your day and week!

We check email on average 11 times per hour. 84% keep email open in the background while working. It becomes a form of respondent conditioning.  

As a freelancer or small business, think about your hourly rate and what that time is costing your business.

Gain Control

There are a few things you can do to actively regain control though.

  1. Unsubscribe from junk emails
  2. Have fixed times for checking emails
  3. Delete emails immediately that you don’t need to keep
  4. Use folders and filters to manage where emails are ‘filed’
  5. Have an archive folder for older emails you still need to keep

Keep Control

If you perform the above tasks, your inbox should be a lot more manageable, but you still need to keep on top of it and perhaps manage the email sender’s expectations. Here are some ideas:

  1. If you write similar responses regularly, set these up as templates in Gmail or Outlook.
  2. Acknowledge emails which need further thought or action with an expectation of your full response time. File them in an ‘Action’ folder until you can focus on the matter. Check this folder and add emails to your Tasks list if needed as a further reminder.
  3. Add a note to your email signature advising that you check emails at 11am and 3pm (insert your preferred fixed times) and if the email needs a more immediate response to call you.

Do you need more advice? Perhaps you simply want to get some of that non-earning non-productive time back? My Inbox Detox package can help. I work with you to match your inbox preferences and working habits. You might even achieve the infamous Inbox Zero, who knows?! Please feel free to book an introductory chat with me if you’d like to discuss this further.